Audio/Video Room Installation
As we all have seen the way we work has changed. Adding an incredible video conferencing room to you office allows unlocks the power of connectivity.
Avinci specializes in Zoom Certified custom engineering and install of (Zoom Rooms). This is a video conferencing solution designed for meeting spaces and conference rooms. It provides a seamless and integrated experience for hosting virtual meetings, with features like high-definition video and audio, wireless content sharing, and room scheduling. Zoom Rooms typically includes hardware like cameras, microphones, and touchscreens, combined with Zoom's software platform to facilitate smooth and collaborative meetings in a physical space.
Certified Installation
On-Site Configuration
3 Years Free Technical Support
Hardware Design & Engineering
Zoom Rooms
Teams Rooms
Google Meet Rooms
Board, Conference, Huddle, And All Hands Spaces
Audio Video Engineering & Install Services
we bring a wealth of expertise in communication platforms to the table. Our goal is to help you strategically plan, procure, and implement a communications solution that not only meets your current business needs but also adapts to future demands.
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Whether you’re looking to transform Teams, Zoom, or Webex into a robust phone system, evaluate and select a new UCaaS solution, integrate your CRM for seamless communication, or maintain traditional on-premise capabilities alongside modern tools, our seasoned experts are equipped to guide you through the entire process.
At AVINCI, we collaborate with leading communication and collaboration providers to deliver powerful, cost-effective options that enhance user satisfaction and operational efficiency. Our tailored solutions ensure that your communication infrastructure is both scalable and resilient, ready to support your evolving business landscape.
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Here’s how we can assist you in achieving your communication goals.
Dedication To Speed And Quality Along With A Trained And Certified In-House Install Team And Nationwide Vendor Network AVINCI Gets Your Projects Done.
1 | Room Engineering and Hardware Design
Designing a Video Conferencing Room requires a systematic approach to ensure an optimal and efficient environment for virtual collaboration. Here’s a breakdown of the key steps involved:
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A. Define Room Requirements
​Assess the specific needs of the space, including the number of participants, the types of meetings (e.g., presentations, brainstorming sessions), and desired functionalities (e.g., whiteboarding, screen sharing). Consider room dimensions, acoustics, and lighting to create a comprehensive requirements document.
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B. Choose the Right Equipment
​Select high-quality audio-visual (AV) components tailored to the room’s specifications. This includes:
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Cameras: PTZ (pan-tilt-zoom) cameras for versatile framing.
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Microphones: Ceiling or tabletop microphones to capture clear audio from all participants.
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Displays: Large screens or projectors to ensure visibility for all attendees.
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Computing Device: A dedicated PC or laptop with adequate processing power and connectivity options.​
C. Install and Configure Hardware
​Physically install the selected hardware, ensuring optimal placement for audio and visual coverage. Configure connections between devices, including network settings for stable internet connectivity and proper integration with Zoom Rooms.
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D. Set Up the Zoom Software
​Install the Zoom Rooms application on the dedicated computing device. Configure user accounts, integrate calendar systems for scheduling, and enable necessary features such as screen sharing, breakout rooms, and remote control.​
E. Optimize the Room Environment
Adjust room acoustics with soundproofing materials and design the layout to minimize distractions. Control lighting conditions with adjustable fixtures to prevent glare on screens and ensure clear visibility of video feeds.
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F. Test and Refine
Conduct comprehensive testing of all systems and configurations, simulating various meeting scenarios to identify any issues. Gather feedback from users to make necessary adjustments for improved performance.
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G. Provide Training
Offer training sessions for end-users to familiarize them with the technology and software. Provide documentation and support resources to ensure smooth operation and enhance user confidence in managing the video conferencing environment.
By following these steps, you can create a sophisticated and effective video conferencing room that enhances communication and collaboration.
2 | Certified Installation
Installing a Video Conferencing Room requires the precise deployment of hardware and software components to establish a fully functional conferencing environment. Engaging a certified technician is essential to ensure optimal installation and configuration.
Avinci offers a comprehensive network of certified professionals who can effectively service a broad range of locations across the U.S., ensuring that each installation meets industry standards and integrates seamlessly with existing systems. Their expertise guarantees a reliable setup, from AV equipment installation to software configuration, enhancing the overall user experience.
3 | Hardware Purcurement
Our account executives are experts at getting you the hardware you need to complete your solution. With multiple distribution channels Avinci gets what you need by the deadline you need it.
4 | Certified Customer Support
As a Avinci customer we always want to support your needs. We are dedicated to providing excellent customer service. By contacting your assigned Account executive they will submit a service ticket with a certified technician to solve any concerns.
5 | Zoom, Meet And Teams Solutions
A/V Rooms are dedicated meeting spaces that use Zoom, Meet, Teams or your favorite video conferencing technology. They are designed for organizations to facilitate high-quality virtual meetings and collaboration.
A/V Rooms typically include:
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Hardware Setup: This includes cameras, microphones, speakers, and screens optimized for video conferencing.
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User-Friendly Interface: A touch screen or tablet that allows users to start or join meetings easily.
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Scheduling Integration: They can be linked with calendar systems to display meeting schedules and book rooms.
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A/V Rooms aim to enhance the meeting experience, making it easier for teams to collaborate, whether they are in the office or remote.
6 | On-Site Configuration
On-site configuration refers to the process of setting up and customizing hardware and software directly at the location where a system will be used. This involves several key activities:
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Hardware Installation: Physically installing devices such as cameras, microphones, displays, and other AV equipment, ensuring optimal placement for functionality.
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Network Setup: Configuring network connections, including wired and wireless configurations, to ensure reliable internet access and device communication.
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Software Installation: Installing and configuring necessary software applications, such as video conferencing platforms or collaboration tools, on dedicated devices.
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System Integration: Ensuring all components work together seamlessly, which may include integrating with existing systems, such as calendars or enterprise software.
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Testing and Calibration: Conducting thorough tests to validate functionality, calibrate audio and video settings, and make adjustments based on the specific room environment.
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User Training: Providing hands-on training for users on how to operate the system effectively. On-site configuration is critical for achieving optimal performance and ensuring that the setup meets the specific needs of the users and the environment.